174 Colonnade Rd S unit 35, Ottawa, ON K2E 7J5, Canada
Full Time
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About the Role
AllRock Consulting Ltd. is a Geotechnical, Materials and Environmental Engineering firm that is looking for a highly organized and proactive Administrative Assistant to join our fast-growing team. This is a unique opportunity to deliver administrative assistance to all 6 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast-past team-oriented environment at our Nepean office.
Requirements
Role and Responsibilities
Order and manage office and lab supplies and equipment.
Manage receipts, subscriptions and pay invoices.
Handle insurance, registration, and maintenance appointments for company vehicles.
Record meeting minutes and set up meetings.
Draft templates and proofread documents.
Arrange travel accommodations (flights, hotels, ferries and car rentals) for staff.
Enroll employees in training courses.
Request and file employee handbooks and training/safety certificates.
Schedule premobilization drug/alcohol and medical testing for staff.
Set up projects in our safety management software.
Send mobilization forms for rotational jobs.
Maintain social media presence on LinkedIn and Facebook.
Organize monthly recognition, newsletters, anniversary, and birthday celebrations.
Complete a variety of general administrative tasks.
Qualifications
Completed an Office Administration diploma or equivalent is an asset.
Experience as an administrative assistant or in a similar role is an asset.
Maintain a full and valid driver’s license.
Have access to a vehicle for work related duties.
Preferred Skills
Strong capability to develop and maintain relationships with clients and all team members.
Exceptional time management and organizational skills.
Advanced understanding of word processing and spreadsheet software.
Exceptional communication skills (verbal and written).
Attention to detail and problem-solving skills.
High level of discretion and confidentiality.
Equal Opportunity Statement
At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About the Company
Geotechnical, Materials and Environmental. Dependable Service.
AllRock Consulting is known for its dependable customer service and reliable experience in the field of Geotechnical, Materials and Environmental Engineering. We have a dedicated team of technologists, engineers and project managers who are focused on design, construction and rehabilitation issues impacting the communities where we work and live.
We understand that infrastructure projects are a collaborative team effort. That’s why we work with all parties from the beginning of a project. At the end of the day, we care about getting the job done and playing our part to create quality infrastructure around the country.
